How to change ownership or principal officer

a. Craft Growers, Infusers, and Transporters, use this form.

b. Original 21 Cultivation Centers licensed by the IDOA, use this form.

c. Current ownership must fill out and sign the application.

d. Mail a hard copy along with a check for your fee to the address below. We cannot

accept the initial form as an email attachment.

e. Include a cover letter containing your license number, facility name, and reason for

payment.

f. Fees are on page 3 of the form. NOTE: Transporters are exempt from this fee until

January 1, 2027.

1. IDOA Division of Cannabis Regulation

Bureau of Licensing and Administration

801 E. Sangamon Ave, P.O. Box 19281

Springfield, IL 62702

g. Page 1: All current and future owners must be listed by name in the appropriate

column along with their ownership percentages.

1. Percentages in each column must total 100%.

2. If the list is extensive, you have the option of attaching a table on a separate

page or sending in a spreadsheet via email to AGR.CannabisMod@illinois.gov

3. We cannot accept a business entity name (e.g. "Cannabis Producer LLC") in

either column. All entities (parent companies and subsidiaries) must be broken

out in the same column into individuals' names and percentages.

4. If the entity is a trust, we require both the beneficiary and the trustee's names

in the ownership list.

a. This is to be filled out by future ownership and included in the mailed packet. This is for the Bureau to have future ownership on record for our databases and approval communications.

a. Everyone in the New Owner Name column who owns more than 1% (privately held) or 5% (publicly traded) must have valid fingerprints on record with the IDOA. Each must submit either a Fingerprint Consent Form or an Affidavit, No Subsequent Convictions Form. This includes:

1. Current owners staying with the company after the COO is complete.

2. Beneficiaries and trustees.

b. The Affidavit is acceptable if:

1. An owner has submitted fingerprints to the IDOA in the last five years and has had no subsequent criminal convictions.

c. Fingerprint Consent Forms and a new background check are required if:

1. An owner has never submitted fingerprints to the IDOA, or

2. Their prints are more than 5 years old.

3. Bring your Fingerprint Consent Form to a participating in-state vendor. Once complete, either include it in the COO application packet or email it to AGRCannabisMod@illinois.gov.

4. Note: Fingerprints submitted to other state organizations are not valid.

d. For Out of State Fingerprinting:

1. This process is more involved than being fingerprinted in-state. If it is convenient to come to Illinois from a neighboring state for fingerprinting, we recommend doing so.

2. If the owner is unable to be fingerprinted in Illinois, follow the process outlined in our FAQs.

a. Current owners must consent to transfer their ownership in writing if:

1. They are staying with the company and their percentage decreases

2. They are leaving the business altogether

b. Current owners may use the form linked above.

1. Alternatively the license holder may draft and sign their own consent to transfer ownership statement.

a. Note: If a Current Owner is staying with the business but their ownership percentage stays the same or increases, they do not need to fill out this form.

a. All Principal Officers among new ownership must fill out this form.

b. The definition of Principal Officer follows. Note that some individuals qualify as Principal Officers through ownership, while others qualify by holding a role that exercises direct or indirect control in the cannabis establishment.

1. Exactly who qualifies as a Principal Officer in your ownership table is not always clear. The Change of Ownership team is here to answer quesons you may have. Please do not hesitate to inquire.

c. Definition of a Principal Officer, from CRTA (410 ILCS 705/1-10), Sec. 1-10

1. "Principal officer" includes a cannabis business establishment applicant or licensed cannabis business establishment's board member, owner with more than 1% interest of the total cannabis business establishment or more than 5% interest of the total cannabis business establishment of a publicly traded company, president, vice president, secretary, treasurer, partner, officer, member, manager member, or person with a profit sharing, financial interest, or revenue sharing arrangement. The definition includes a person with authority to control the cannabis business establishment, a person who assumes responsibility for the debts of the cannabis business establishment and who is further defined in this Act.

a. Some licensees prefer to name a Power of Attorney (POA), either solely for the COO transaction or to act on their behalf for all business.

b. If you wish for someone other than you as owner or anyone on our official contacts list to communicate with us on your behalf, you must designate them as your POA using this form.